Several members of the ERSO team safely gathered at Cesar Chavez Park to enjoy each other's company for the first time in one year. It was also a way to commemorate the upcoming César Chávez Day.

Team members met, for the first time in person, some new employees and enjoyed seeing old colleagues. We had a couple of special visits by two retirees as well. It was a beautiful day at the park with the perfect amount of wind to fly kites. We never knew we had an expert kite flyer on the team. She showed us how to perfectly fly kites. It was a lovely afternoon and we all agreed that we will need to do it again soon.

Thanks to everyone who came out and spent the afternoon together.



Leslie Goldstein, our expert kite flyer!


HR safely gathers to enjoy each other's company.


Sarah and Angela meet their colleague Hannah in person for the first time.


Colleagues enjoy the sunshine and their friendships.


Two office mates reunite for the first time in one year.


So nice to see these beautiful smiles. (All covid-vaccinated!)


Welcome back to our retiree, Gus! What a wonderful surprise.

ERSO is observing the annual closure of campus to conserve energy which will occur this year between Wednesday, December 23, 2020 and Monday, January 4, 2020.

ERSO is adhering to the Berkeley Regional Service Curtailment 2020 Deadlines.

ERSO Receiving deadlines:

  • Shipments received at 266 Sutardja Dai Hall by Friday, December 19th will be delivered on Monday, December 22nd.
  • Any shipment received on Monday, December 22nd will be delivered on Tuesday, January 5th.
  • Contact erso-receiving@erso.berkeley.edu with questions.

If you have any questions regarding ERSO internal deadlines, please contact the respective functional Team using their email alias: http://www.erso.berkeley.edu/web/contact-us

Other important deadlines for campus:

SPO Proposal Submission: https://rac.berkeley.edu/winter_curtailment.html

Supply Chain Management (SCM) will have reduced staffing from December 23, 2020 through January 4, 2021 for the winter break.

  • The BearBuy system will remain up and available to campus users during this period.
  • Turnaround time will be slower than published Service Levels due to limited staff availability. They strongly advise that departments submit purchase requests for services and high-value orders (over $10,000) no later than 12/02/2020 for any goods or services required for research and operational continuity between 12/20/2020 and 01/08/2021.
  • If you have an emergency during this time, please email your assigned buyer and copy supplychain@berkeley.edu with the subject line "Emergency Acquisition" and be sure to include a description of the business need. A buyer will contact you as soon as possible during regular business hours. As a reminder: Only those emergencies necessary to protect the life-safety of the campus community will be processed. Departments must plan to obtain sufficient safety stock to maintain Research continuity.
  • Report any service issues or unscheduled down time to bearbuyhelp@berkeley.edu.

In light of the shelter in place directive, ERSO staff are working remotely. Although working remotely, we remain fully operational, including onboarding employees. You can continue to submit requests to us as you normally would.

Please continue to refer the COVID-19 campus web page for more information about remote telecommuting, administrative leave and other campus updates.

If you have any questions or concerns, please contact us. We hope you are all safe and well.

It's time to prepare for faculty summer compensation. The dates for summer compensation 2020 are:

First Work Day: May 18, 2020 (Monday)
Last Work Day: August 18, 2020 (Tuesday)

Total earnings (including LBNL summer salary) for summer research may not exceed 1/3 of the faculty's regular nine month teaching salary (57 days max). If paid on federal funds the limit is 48 workdays days (2.5 months). NSF total should not exceed 2 months/38 workdays, per fiscal year (7/1-6/30), per sponsor policy and institutional guidelines. Refer to the policy section, 2.g(i)(a), at this link: https://www.nsf.gov/pubs/policydocs/pappg18_1/pappg_2.jsp

Just like last year, requests for payment on federal funds exceeding the limit will require that the attestation box is checked on the summer salary form and the PI sign off on the attestation.

The 2020 summer salary form and summer salary process are up on the ERSO HR website. Additionally, the Summer Salary Overview is posted.

Process

RAs are the owner of the form and coordinate with the department if departmental funding and research funding will be used. If faculty are requesting pay on both research and departmental funding, we ask that all of the information (amount of days, COA, etc.) for both funding types are included in one form. Our HR Operations Team will be processing summer salary requests for both departmentally funded and ERSO managed research funding.

If PI will be paid on funding outside of ERSO the amount of days to be paid and department name should be listed on the form (not the chartstring) to ensure we remain in compliance with the maximum summer salary days allowed.

Summer salary requests will now be submitted to the HR Operations team via google drive instead of the HROps alias. Please carefully review the summer salary process to ensure you are submitting requests correctly.

IMPORTANT REMINDERS:

  • Please inform faculty that they must report actual days worked each month (not a percentage of time) for summer salary
  • Closely monitor combined summer appointments (including the lab) so faculty don't exceed summer pay limits
  • There is a great NIH calculator tool available on the ERSO web: http://www.erso.berkeley.edu/web/nih-salary-calculator (see instructions for more information on summer salary payments on NIH funds)
  • Please notify HR Operations as soon as possible if you are informed your PI received a merit or promotion
  • Since additional compensation is paid on a monthly basis, summer salary will only be paid on the first of the month
  • Summer compensation and regular teaching salary will appear on the same check
  • The annual rate of pay will be the same for teaching salary, however, it is divided by 9 to determine the proper monthly 1/9th rate. Payment calculation guidelines can be found at the following link: https://apo.berkeley.edu/sites/default/files/summer20.pdf

DEADLINES:

Summer Salary Effort Month HR Operations Deadline Check Date
May March 31st June 1st
June May 29th July 1st
July June 29th July 31st
August July 27th September 1st

If you have any questions in regard to summer salary appointments, please don't hesitate to email ERSO HR Operations at ersohrops@erso.berkeley.edu or contact ERSO Payroll Services for summer salary payment information at: ersopayroll@erso.berkeley.edu

Effort reporting is a process mandated by the federal government to verify that direct labor charges to, or cost shared on, sponsored projects are accurate, timely, and reflect the actual level of work performed. For more information on Effort Reporting, visit CGA’s website: http://controller.berkeley.edu/cga/effort-reporting

Deadlines are listed here:
03/01 - 03/14: ERC Review Period
03/15 - 03/31: RSO Reviewer Period
04/01 - 04/16: PI Review and Certification Period
04/17 - 04/30: Resolution of late and last minute issues
April 30, 2020: Hard deadline for final certification!

For specific questions about your effort reports, please contact your Research Administrator or Effort Report Coordinator.

ERSO's Faculty Speaking Series launched on January 22nd with Professor Ken Goldberg, William S. Floyd Jr. Distinguished Chair in Engineering and Chief Scientist at Ambidextrous Robotics. ERSO staff enjoyed learning about Professor Goldberg's research in robotics and AI. His lecture was captivating and all in the audience were engaged. Over 50 ERSO staff attended the lecture. A huge thank you to Professor Goldberg for sharing his precious time with us!

Angela Brito-Baldwin, Sarah Gaugler and Derek Johnson pose with Chancellor Christ at the RA Appreciation event on 1-15-20 where they were recognized for their significant contributions as research administrators.

It was very exciting to see Angela Brito-Baldwin, Sarah Gaugler and Derek Johnson pose with Chancellor Christ at the RA Appreciation event on 1-15-20 where they were recognized for their significant contributions as research administrators. Angela was recognized as the Rookie of the Year, Sarah was recognized for the Superstar and Derek was recognized for the Big Kahuna. It was a lovely event at the Bancroft Hotel. Various senior leaders thanked the research administration community for their many contributions and impact on research at Berkeley. Our own Tom Parsons and Sanchita Pal were on the event's planning committee and their hard work was evident. Way to go Angela, Sarah and Derek, we are proud of you!

ERSO staff enjoyed time together at the Holiday party on December 18th. Wonderful food, festivities and cheer was had by all.

8 individuals were recognized for their exceptional customer service.

ERSO's generosity was evident by impressive amount of gifts given to donate to the Toys for Tots program.

ERSO wishes everyone a very Happy Holiday season!