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Academic Appointments
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GSR Hiring & Information
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  • E-Verify Requests
    • E-Verify is a web-based system that allows enrolled employers to confirm the eligibility of their employees to work in the United States. UCPath will flag your position as one funded by a federal contractor subject to E-Verify. A position that contributes to or is funded by Federal contracts/subcontracts requires the University of California, Berkeley to notify existing employees that an E-Verify check will be conducted, and the employee must successfully pass the E-Verify check.
    • STEP 1 - Work with HR Operations @ ersohrops@erso.berkeley.edu to ensure the employee's I-9 and all required documentation have been uploaded into the I-9 Tracker.
    • STEP 2 - Email Katya Tikkanen @ ktikkanen@berkeley.edu to make the E-Verify request once you have confirmed STEP 1.
    • STEP 3 - Katya will get the E-Verify approval and send an email to the employee and requestor (RA, HR Generalist, etc.) confirming the employee has been E-Verified and the process is complete.
    • To confirm an employee has been E-Verified on a previous fund, email Katya Tikkanen @ ktikkanen@berkeley.edu. If so, the employee does not need to go through the E-Verify process again.
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Performance Management
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Recruitment & Hiring
  • Independent Contractors
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    • Instructions
    • Process Flow
    • UCOP Source Selection & Price Reasonableness Justification Form (Federally‐funded purchases ≥$10K & non‐Federally‐funded purchases ≥$100K)
    • Statement of Work
  • Request for Limited Appointment Waiver Form
  • Staff Appointments
    • INITIATE RECRUITMENT
      • Step 1 (If applicable) - Please work with your HR Business Partner to get the job classified through https://hr.berkeley.edu/compensation-benefits/compensation/job-builder (Job Builder)
        • New job - Classification review needed
        • Backfill with significant changes to the job scope - Classification needed
      • *If Step 1 is not applicable, skip to Step 2
      • Step 2 - Complete Request to Recruit (RTR) Packet (once job is classified).
      • Step 3 - Submit completed Request to Recruit (RTR) packet to ersorecruit@berkeley.edu in order to generate the job posting.
    • INITIATE HIRE
      • Step 1 - The recruiter or hiring manager will complete reference checks for the selected candidate.
      • Step 2 - The hiring manager secures salary approval and coordinates with the recruiter prior to making the verbal offer.
      • Step 3 - Upon acceptance of the verbal job offer from the candidate, the hiring manager sends the completed Request to Hire (RTH) Packet to ersorecruit@berkeley.edu to generate the formal written offer.
      • Step 4 - The hiring manager submits the completed Request to Hire (RTH) Packet, including the signed offer letter, to ersorecruit@berkeley.edu to generate an onboarding appointment and initiate the hire.
    • SUPERVISOR RESOURCES
      • All hiring managers, please review:
        • Employer’s Guide to Reasonable Accommodation Under ADA
        • PPSM-81: Reasonable Accommodation
      • Additional hiring resources
  • Background Checks
    • Step 1 - Complete the Interdepartmental Order (IO) form to initiate your new hire’s background check.
    • Step 2 - Submit completed IO form to ersorecruit@berkeley.edu.
    • Step 3 - New Hire will then receive a link via DocuSign to complete required forms and initiate the background check process.
    • Step 4 - Upon completion of Step 3, New Hire will follow instructions in the DocuSign packet to schedule their Live Scan appointment at a nearby vendor.
    • Step 5 - ERSO HR Generalist tracks completion of the background check and monitors Biometrics report.
  • Student Assistant Hires
    • Student Assistant Hiring Process
    • Waiver of Recruitment for Student Assistant Form
    • Student Assistant Recruitment Request Form (direct link)
    • Note: You must create a profile in the Intranet prior to submitting a Student Assistant Recruitment. To establish your profile, login to the ERSO Intranet and you will be directed to the profile page. Once your profile is complete, continue to the Recruitment form.
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