• Which costs are included in the per-person cost?
    • The per person cost is based on food and beverages, labor, sales tax, gratuity, delivery charges, and other related services fees. The costs of room rental, room setup fees, media rental, decorations, etc., are not included in per person costs unless those costs cannot be separated by the vendor.
  • How do I determine the number of participants when the event is open to public or group?
    • This event would be considered an “Open Invitation” event. In lieu of a list of attendees, provide the event invitation, flyer, or announcement of the "Open Invitation" event. The number of participants, in calculating your per-person cost, should be determined by the estimated number of attendees you are planning your event for.
  • What is America to Go?
  • Who may act as the host of the event?
    • An Official host is a University employee or other individual who is the University’s representative at an official business meeting, entertainment event, or other activity. The individual arranging an event (e.g., making hotel arrangements, ordering food, etc.) is not the host unless he or she is physically present at the event and acting in a capacity as the official host.
  • How do I request an exception?
    • Provide a written justification indicating the following:
      1. Explain why higher costs  were unavoidable and necessary to achieve the UC Berkeley business purpose of the entertainment and
      2. Address the amount over per person
    • If this was a morale building activity and/or if spouse were present, please explain why it was necessary to host such an event for additional review and approval.

This section is currently under review. (05/2021)

  • When is my payday?
    • Your normal payday depends on what type of employee you are, and what type of payment you're receiving:
    • Monthly Paid Employees are regularly paid on the 1st of each month. When the 1st of the month falls on a weekend or holiday, then payday will usually be paid on the Friday prior, except for the New Year's holiday.
    • Biweekly Paid employees are paid on the second Wednesday following the close of a biweekly pay cycle. The Campus Payroll Website https://controller.berkeley.edu/central-payroll has payday and deadline calendars.
  • How do I receive my pay?
    • Employees receive either a paper check, or a direct deposit:
    • Paper checks, as of 03/01/2019, are placed in the US mail on payday, and then sent to the employee's address of record in the UCPath System (Students Note: UCPath is not connected to the address in your BEARS account).
    • We STRONGLY encourage you to enroll into direct deposit to avoid delay in payment due to the US Mail.
    • Direct Deposits are posted by your bank to your account by the official payday. On payday, you should receive a system email notifying you that you have been paid.
  • How do I verify and update my mailing address for paper paychecks?
    • To verify and update your address:
      1. Go to the UCPath Website, log in with your CalNet credentials.
      2. From the cascading menus at the left hand side of the screen, navigate to Employee Actions/Personal Information/Personal Information Summary page
      3. Click on the “Home/Mailing Address Link”.
  • How do I enroll in Direct Deposit?
    • To sign up/change your direct deposit, please follow the below instructions. Please note that actions take 2-6 weeks to process. If you are due for a payment before your direct deposit takes effect, a paper check will get mailed to your home.
      1. Go to the UCPath Website, log in with your CalNet credentials.
      2. From the cascading menus at the left hand side of the screen, navigate to Employee Actions/Income and Taxes/Direct Deposit
      3. Enter the requested bank account information, and save your record.
  • How do I get copies of my W-2 and Earnings Statements?
    • W-2s and Earnings Statements for current employees can be viewed and printed through the UCPath System:
      1. Go to the UCPath Website, log in with your CalNet credentials.
      2. From the cascading menus at the left hand side of the screen, navigate to Employee Actions/Income and Taxes/
        • Select “View W-2/W-2C” to view, download and print your W-2
        • Select “View Paycheck” to see pay statements.
    • Note: Inactive employees may obtain documents through the UCPath Former Employee Portal.
  • Do I need to turn in a timesheet / Caltime timecard?
    • Depending on your position, you may need to submit a timesheet online or by paper form in order to get paid, or be required to report attendance. When you are appointed at ERSO you will be provided with instructions on your time reporting requirements.
  • How do I update my Tax Withholdings?
    • Tax Witholdings may be updated ih the UCPath System:
      1. Go to the UCPath Website, log in with your CalNet credentials.
      2. From the cascading menus at the left hand side of the screen, navigate to Employee Actions/Income and Taxes/
      3. Select “CA State W-4” to set up your state tax exemptions
      4. Select “Federal Withholding W-4” to set up your federal tax exemptions
    • Note: effective date of changes is subject to payroll deadlines.
  • I have a payroll question, who do I call?
  • What do I do with a Returned Request?
      • Find returned requests under Services tab, My Requests
      • Click on the Edit link
      • Edit any field or attachment on the request screen
      • Click Submit (to re-submit for approval) or Save for Later (to edit or submit later).
  • Which submit button do I select on the Service Request screen?
      • PIs/MSOs/Delegates select Submit to My Group for requests to their managed funds; the request will be submitted and approved in one step due to their funding authority. You should use the “Submit to Other Group” button on requests to any group that exceed your delegation amount -- this activates your role as a submitter rather than a delegate, and routes the request for approval by the PI/delegates with higher authorization. If you select the "Submit to My Group" button for amounts over your delegation, your request will generate an error without ability to save or submit your request.
      • Click Submit to Other Group for requests paid on funding not managed by you. This is the Requester role workflow. Once on the Service form, select the group funding the request, from the drop-down list at top of screen.
  • What’s the difference between Recent Requests and My Requests?
      • The My Requests are the requests that you initiated/submitted. All users will see this worklist.
      • The Recent Requests is only available to certain roles (e.g. PI, Business Delegate, and Administrative View). This list will allow you to see all requests submitted to designated groups, based on your access.
  • What are the Intranet Roles?
    • Faculty/PIs with established groups may delegate individuals to perform defined tasks or grant view only privileges to their group. For information on the Intranet Role, see here. The PI/Faculty and the GroupLead can manage delegates, for information on how to manage delegates, see the Manage Delegates & Group Leads Job Aid.
  • How do I use the ERSO Intranet?
  • How do I get Intranet system access?
  • How do I complete the Intranet Payment Form?
    • The Payment request is primarily used for supply (non-T&E) reimbursements to individuals. For example, if you pay out of pocket for supplies from a vendor, such as Amazon, complete the payment form as outlined below.