1. Where do I pick up my travel and/or reimbursement check?
2. How do I sign up for EFT (direct deposit)?
3. I misplaced my meal receipts for my recent domestic business travel. Can I get reimbursed for my meal costs without providing receipts?
4. What is exceptional entertainment?

Q. Where do I pick up my travel and/or reimbursement check?
A. UCB personnel:
If you have not signed up for the Reimbursement EFT - Electronic Fund Transfer program (direct deposit), your check will be sent to the last known address shown on your campus record. If none is given, your check will be sent to your Home Dept. office.

You will be notified via email for check pick up at 193 M Cory Hall.

Non UCB personnel:
Your check will be sent via USPS to your last known address used for your Berkeley system profile set up. You are encouraged to sign on for EFT.

Q. How do I sign up for EFT (direct deposit)?
A. Please refer to the instructions below:
ERSO Quick Guide Electronic Funds Transfer

The application form is available from
http://controller.berkeley.edu/financialAccounting/Forms/disb/EFTForm.pdf

Q. I misplaced my meal receipts for my recent domestic business travel. Can I get reimbursed for my meal costs without providing receipts?
A. Yes, you can. Meal costs incurred on university business travel can be reimbursed based on actual costs with or without receipts. Receipts are required for reimbursement processing if the meal cost exceeds $75.00. For detailed information, please refer to UC Travel Policy (p. 50-51).

If receipts are not available, we ask that the traveler submit a breakdown of the meal expenses by meal type to the ERSO Travel and Entertainment unit as back-up for the reimbursement request. Please note that the meal and incidental expenses (M&IE) daily limit for domestic travel is currently set at $64.00 and that this limit is not to be treated as per diem.

If federal or state funds were charged for the travel expense, please also include a statement that no alcohol is claimed as part of the meal cost.

Electronic or scanned receipts are acceptable provided that the details contained therein are equivalent to the level of detail contained in acceptable original receipts.

Q. What is exceptional entertainment?
A. If higher costs or non-standard expenditures are unavoidable and necessary to achieve a valid University business need, pre-approval of entertainment expenditures may be granted by the Dean or the University Executive Vice Chancellor & Provost.

Advance approval is required for all exceptional entertainment requests.
Please refer to the following memo for details:
Policy on Reimbursement for Entertainment Expenses