For all employees:

1. How do I change my address and other personal information?
2. Where should I go for Assistance regarding benefits issues?
3. I need visa assistance, whom should I contact?
4. I plan to retire soon, whom should I speak with?
5. I need to request a medical leave, who should I contact?
6. I would like to request a reduced/flexible schedule, what is the process?

For GSRs:

1. I have a GSR appointment. The semester has started and my fees are still not paid. When will my fees be paid?
2. I have a GSI and GSR appointment for this semester. How will my fees be paid?
3. My CARS bill is showing late fees. How do I remove my late fees?
4. I need a verification of employment for visa purposes, how do I get one?
5. I am on filing fee this semester. Can I accept a GSR appointment?

For faculty and hiring managers:

1. How do I appoint a GSR?
2. How do I hire a staff employee?
3. How do I hire a temporary staff employee?
4. I need assistance writing a job description, who can I contact?
5. How do I hire an academic?
6. I want to hire a post doctoral scholar, what is the process?

For all employees:

Q. How do I change my address and other personal information?
A. Login to blu.berkeley.edu

Click on People
Click on Self-Service
You can change your direct deposit, emergency contact, address, as well as print your direct deposit statements and your W-2.

Q. Where should I go for assistance regarding benefits issues?
A. HR Operations
199M Cory Hall

Q. I need visa assistance. Whom should I contact?
A. If your last name begins with:

A-H	Leisa Lei	leisa@erso.berkeley.edu	642-9816
I-R	Gina Miller	ginam@erso.berkeley.edu	642-2873
S-Z	Eboni Wilson	eboni@erso.berkeley.edu	642-9817
A-Z	Student Appointments	Delia Umel

 
 Q. I plan to retire soon. With whom should I speak ?
A. You should meet with the Retirement Counselors in the Central Benefits Office::

17 University Hall.
Phone: 642-7053
Email: benefits@berkeley.edu
Walk in hours: 10am – 3pm M-F

Q. I need to request a leave of absence (medical, personal, etc.). Whom should I contact?
A. First contact your supervisor. Your supervisor should then alert the ERSO HR Operations Manager who will coordinate the leave, your benefits, and provide you with the necessary forms to be completed. HR Operations staff is available to assist you with questions. You may call or visit our office at 199M Cory, or email the HR Operations Manager.

Q. I would like to request a reduced/flexible schedule. What is the process?
A. Download the Alternate Work Schedule Request form from the ERSO website. Complete the form and get supervisor approval/signature. Supervisor will forward the request to the ERSO Assistant Dean for FINAL approval. If this is a request to permanently reduce your schedule, your supervisor must base their approval on the feasibility of request and its impact on the unit’s operational needs prior to making an approval. Final approval is by the Assistant Dean. Supervisors should work with HR Operations to modify job description and redistribute work.

For GSRs:

Q. I have a GSR appointment. The semester has started and my fees are still not paid. When will my fees be paid?
A. It depends! Have you completed your hiring paperwork and submitted all documents to HR Operations? Are you registered and enrolled in 12 units by the 3rd week of classes? Are you in good academic standing? Is your appointment for the entire semester and is it for at least 25% time? If the answer to these questions is yes, then your fees will be paid through your GSR appointment in mid-September. If you pay 20% of the fees and you still can answer yes to all of the above questions, your fees will be paid in mid-September and the 20% payment you made will be credited to your account.

Q. I have a GSI and GSR appointment for this semester. How will my fees be paid?
A. Your fees will be split proportionately between the appointments. Only partial fees will be paid. The difference between partial fees and full fees (approximately $200) is usually split between the two departments and paid by the ERSO Research Support Officer managing the funds using the DSAS system. Non Resident Tuition, if eligible, is paid by the RSO using DSAS.

Q. My CARS bill is showing late fees. How do I remove my late fees?
A. If the late fees are due to delayed tuition/fee payment by the department, we will request the late fee to be waived. Late fees not directly related to tuition/fees are the responsibility of the student.

Q. I need a verification of employment for visa purposes.
A. Student Employee: Contact Delia Umel at dumel@berkeley.edu and provide her with your SID, your Employee ID, and the information needed for the verification letter. Processing time is five days from the date of your request.

Academic or Staff employees should contact the appropriate HR Analyst/HR Coordinators.  Assignments are determined by the first letter of your last name. Processing time is five days from the date of your request.

Q. I am on filing fee this semester. Can I accept a GSR appointment?
A. No. You are not eligible to accept/hold a GSR appointment while on filing fee status. If you have additional questions, contact the HR Operations staff in 199M Cory Hall.

For faculty and hiring managers:

Q. How do I appoint a GSR?
A. Your GSR should go to the ERSO Website and go to Tools > Human Resources > Forms and Procedures

Print Forms A, B, C - located here:http://erso.berkeley.edu/tools_002e.shtml
GSR should complete Top section of Form A, and all of Forms B & C
PI completes mid-portion of form A & sign
RSO should verify funding on bottom of form A and sign
GSR brings packet with all forms completed to HR Operations, 199M Cory Hall

Q. How do I hire a career staff employee?
A. Work with Stephanie Gangl 195M Cory Hall, gangl@erso.berkeley.edu, 643-6740, to determine needs. She will assist you with writing a job description.

Q. How do I hire a temporary staff employee?
A. Work with HR Operations Coordinators at 199M Cory Hall for options.

Q. I need assistance writing a job description. Who can I contact?
A. Stephanie Gangl 195M Cory Hall, gangl@erso.berkeley.edu, 643-6740

Q. How do I hire an academic?
A. Contact HR Operations in 199M Cory Hall

Q. I want to hire a post doctoral scholar. What is the process?
A. Fundamental Questions:

• What country is the scholar’s citizenship?
• If inside the US, what is the scholar’s current visa status?
• Where is the person right now?
• Are they going anywhere else before or after coming to Berkeley?
• How will the appointment be funded? Fellowship? Home institution? Berkeley?
• When was the PhD conferred?

From the Postdoc:

• Most updated CV
• Copy of PhD (translated into English)
• Completed and signed VSPA Postdoctoral Scholar Application
• Completed DS2019 (if visa needed)
• Copy of biographical page in passport (if visa needed)

From the RSO:

• Funding confirmation (email preferred)
• Complete COA, project name & funding agency
• Signed IOC for DS2019 (if visa needed)

From the PI:

• Written authorization for the appointment (email OK)
• Start & end date
• Salary step, see: Postdoctoral Scholar-Employee, Fiscal Year
• Description of project & research duties