Address changes may be entered by current employees directly into HCM via Self Service (log in to blu.berkeley.edu, click on “Update Personal Information”). These changes may also be entered into Personal Info in HCM by HR Administrators.

Former employees who wish to have an address change recorded in HCM should provide the change to the HR Administrator of the department where they worked prior to leaving. This should be done in time for them to be updated by December 9.

Former employees who have moved and not updated their address will be able to print a duplicate W-2 after February 15, 2010 by logging onto "At Your Service On-line" (AYSO) http://atyourservice.ucop.edu/ .

If you have questions, please contact Payroll (payhelp@berkeley.edu or 642-1336) or HCM User Support (hrmshelp@berkeley.edu or 643-4443).

IMPORTANT 9/28/09 -UPDATE REGARDING VISA RENEWALS

ERSO must have all requests (with start dates in November, December, January and February) for new and extending DS2019’s, including all required documents, no later than October 2, 2009.

Contact your HR Operations Analyst for information: Last names beginning with:
A-H Leisa Lei leisa@erso.berkeley.edu
I-R Gina Miller ginam@erso.berkeley.edu
S-Z Eboni Wilson eboni@erso.berkeley.edu

10 ERSO Employees Were Honored with the SPOT Award!

10 ERSO employees were honored with the SPOT Award for their hard work and commitment. We congratulate all the nominees. The 10 ERSO employees who received the SPOT Award are:

• Gee-Min (Jimmy) Chang- Demonstrated service for the Microlab by defining standard processes for new tools, training students and executing engineering tests and being a mentor to undergraduates.

• Charlotte Jones- Demonstrated results orientation for getting a vendor’s invoices updated and paid. She managed over 9 months of old invoices in less than a week.

• Susan Kellogg-Smith- Demonstrated exceptional collaboration in her efforts to prepare the Microlab move to the Sutarjda Dai Hall. She prepared numerous complex RFQs and demonstrated her endless commitment towards a successful move.

• Marilyn Kushner- Provided service in mask making, acid sinks and lithography areas of the Microlab. She serves an important role in maintaining clean environment for the fabrication of microchips and MEMS parts.

• Benjamin Lake- Demonstrated results orientation with recent dealings with the builders of the CITRIS building. Nearing completion, Ben and his team provided on-call response support to the general contractor, and delivers shop services in a cost effective manner.

• Sherry Liang- Demonstrated results orientation when she was assigned a PI with a fund with complex division of budget among 5 other PIs. With her commitment she organized the fun and closed it out in the span of one week, all the while, keeping up on the management and proposal submission demands of her other PIs.

• Jean Lin-Wong- Demonstrated outstanding customer service. She works with 14 faculty, numerous graduate students and other personnel and always takes time to offer assistance to her co-workers, staff and visitors. She acts quickly to resolve problems and has a professional and polite manner at all times

• Maria Odezynskyj- Demonstrated initiative in clearing the $2.7M legacy overdraft which ERSO inherited from pre-ERSO establishments. Clearing the $2.7M legacy overdraft from 44+ fund sources is a daunting task, Maria took on the responsibility in stride and worked closely with the campus Budget Office.

• Scherry Royal- Demonstrated service when she assisted SPO in a proposal submission. She went through the entire electronic application line by line and was able to provide a very clean final draft. Without her effort the proposal would not have been ready for the deadline.

• Willa Walker- Demonstrated results orientation in tackling a very complex $7.2M proposal. She demonstrated her resourcefulness and tenaciousness in this submission. She developed new spreadsheets to create the complex multi layered budget and corralled the faculty into providing what was needed on time with excellence.

CONGRATULATIONS to all of our SPOT award recipients and thanks for the GREAT WORK!

ERSO's Shipping/Receiving Staff Has Moved to Sutardja Dai Hall

ERSO's Shipping/Receiving staff, located in 178 Cory Hall, has finally moved to their new offices in Sutardja Dai Hall this morning. Effective immediately June 2nd, please note the following:

• Purchasing staff will begin to use the new “ship to location” for goods with the previous delivery location of 178 Cory Hall
• FedEX and UPS have been notified of the new pick-up and drop-off location in the 266 Sutardja Dai Hall;
• Signs have been posted outside of 178 Cory hall to inform the delivery drivers of the new delivery location;
• Staff contact information changes. ERSO people finder will be updated to reflect their new contact information ( please see below);
• Microlab/ Nanolab - please follow should follow previously established and communicated protocol with regard to deliveries of chemicals and heavy items destined for 406 Cory Hall.

If you have any questions, please don't hesitate to contact Kendall Moalem or Catherine Jen. Thank you again for your patience while we waited for the final permission to move. ==========================================

New contact information for impacted Shipping/Receiving staff:

• Josel Calizo*, *Rm. 266C, phone number 510-664-4314
• William Carr, Rm. 266B, phone number 510-664-4319
• Nick Monino, Rm. 266B, phone number 510-664-4319
• *New FAX **number* is *510-664-4318, MC 1764 *

2 ERSO Managers Receive the Excellence in Management Award

This year, ERSO is very proud that two managers, Catherine Jen, ERSO Deputy Director and Siavash Parsa, Microlab Process Engineering Manager were recognized for their excellence in management.

The Excellence in Management award provides an opportunity for career employees to acknowledge the exemplary contributions of their managers and supervisors. The 2009 theme "Embracing the Inevitable . . . Change" recognizes those supervisors addressing the needs of their units as a whole, as well as those of individual employees, to successfully navigate current and impending changes in the workplace.

Catherine Jen led ERSO's intranet project. She coordinated directly with central campus offices resulting, in the ability to submit documents electronically for campus processing, improvement in turnaround time, and decreases in lost or misplaced documents. With the development and implementation of ERSO's intranet system, business services staff have been able to increase productivity and accuracy.

Siavash Parsa has created positive change as the managing engineer of the EECS Microlab while unifying a diverse staff. To keep the lab looking towards the future, he anticipates research needs by closely following up on professors' research objectives/activities, as well as keeping an eye on industry trends. He instituted scrap wafer collection and recycling at the lag; generating revenue and helping the photo voltaic and green energy activities.

Congratulations to both Catherine and Siavash- great work!

See photos from the event.

ERSO SPOT AWARD WINNERS!

This time around we had 20 nominations, 3 of which already received the SPOT award this year making them ineligible to receive it again. The committee only had 11 awards to distribute so they had a very difficult task of voting for only 11. All nominees did receive a letter informing them of the nomination and congratulating them for the efforts. We congratulate all the nominees.

The 11 ERSO employees who received the SPOT Award are:
• Susan Calico- Demonstrated innovation when she designed, coded, and implemented the new website for the Marvell Nanolab.
• Ren Chen- Demonstrated results orientation in quickly responding to equipment problems and maintain reliable equipment operation in the Microlab.
• Heidi Faison- Demonstrated exceptional collaboration in her efforts to resurrect the K-12 EOT program for PEER where she organized graduate and undergraduate student lectures in Oakland schools and developed appropriate education material for the students.
• Leslie Goldstein- Provided service to her PI when she worked with private foundations and quickly navigated through the maze of all the demands from the University and agencies.
• Helen Kim- Demonstrated initiative when she led a training session that clearly described administrative processes. This resulted in work efficiencies and improved morale.
• Greg Michael- Demonstrated service by keeping the Microlab and EE143 teaching lab fully stocked. He does his work quickly, quietly and efficiently! This service enhances the experience for all grad students and staff.
• Elise Mills- Demonstrated outstanding collaboration. With extreme patience she goes above and beyond to explain areas of research administration to others. Even though she has a demanding schedule, she places the success of ERSO as a high priority and gives the extra time and attention.
• Farah Pranawahadi- Demonstrated results orientation when she quickly had to react to a last minute agency request to prepare a project budget with 18 sub awards. This took extensive coordination and as a result of her approach, she successfully submitted the budget on time. Without her this critical deadline would not have been met.
• Tracey Richards- Demonstrated initiative in her consistent pursuit to process complex adjustments and to ensure that the unique industry awards that she manages are correct and compliant.
• Rosemary Spivey- Demonstrated results orientation by providing outstanding fiscal management. At the same time she goes out of her way to accommodate the research groups and industrial members in managing their payment schedules within UC rules.
• Mariko Yasuda- Demonstrated initiative when she single handily took the initiative to change the accounting structure of the funds associated with the two centers. This is no easy task and requires communication and diligent oversight; however, this effort created a sustainable accounting structure for future years.

CONGRATULATIONS to all of our SPOT award recipients and thanks for the GREAT WORK!

The final deadline for the SPOT award program is May 22, 2009.

2009 H1N1 Influenza (Swine Flu) Travel Update

In accordance with the latest State Department travel alert (http://travel.state.gov/travel/cis_pa_tw/pa/pa_3028.html), faculty, staff, and students should avoid all non-essential travel to Mexico. Faculty, staff, and students traveling out of state on University business should sign up for the University's travel insurance (http://www.uctrips-insurance.org/). The coverage is free and covers medical emergencies, rescue from natural disasters, and rescue from political turmoil. Print out the information card at the end of the process and take it with you when you travel.

Learn more about the University's travel insurance program (http://riskmanagement.berkeley.edu/InsuranceCoverage/TravelAssistance.htm).

Faculty, staff, and students traveling out of state on University business should also sign up for free intelligence updates from WorldCue/iJet, the University's travel intelligence partner. WorldCue/iJet provides travelers with health advisory updates. Travelers can sign up by sending an email to customerservice@ijet.com or calling (443) 716-2419 and providing the traveler's name, UC campus, email address, current location, and itinerary.

Learn more about travel intelligence updates (http://riskmanagement.berkeley.edu/InsuranceCoverage/TravelAssistance.htm#alerts).

Many airlines are making accommodations (waiving rebooking fees, etc.) in light of this outbreak. Travelers should check with Carlson Wagonlit Travel for trips booked through Carlson. Carlson may be contacted at 1-800-728-4918 or cal@carlsonwagonlit.com. Travelers who did not book through Carlson should check with their booking agent or individual airline regarding accommodation policies.

Faculty, staff and students will be reimbursed for travel expenses incurred for official University business in the event they need to change or cancel travel arrangements due to concerns over the outbreak of this virus. Outstanding travel advances relating to a cancelled or postponed trip must be returned immediately to Travel & Entertainment. Nonrefundable tickets for cancelled or postponed trips must be used for the employee's next business trip.

For questions about travel insurance, contact Risk Management at risk@berkeley.edu or
642-5141.

For questions about travel reimbursements, please contact Travel & Entertainment at travel@berkeley.edu or 643-5652.

Relevant Web Link(s): http://riskmanagement.berkeley.edu/InsuranceCoverage/TravelAssistance.htm

ERSO Take Your Child to Work Day 2009

ERSO’s Third Annual Take Your Child to Work Day (see photos)

On April 23, 2009 ERSO once again celebrated Take Your Child to Work Day. ERSO employees were invited to bring their children (or another lucky kid in their life) to the campus and experience what it is like to work at UC Berkeley. ERSO provided a pizza lunch for kids and staff who participated. Last year we received lots of donations from some of the engineering research groups and other campus departments we were able to use some of those gifts again this year and the children left with bags full of goodies and some ERSO designed activity books.