GSR Fall 2020 Hiring


GSR Appointment Deadlines

07/19/2020 - Graduate Student Researcher Appointment Request must be submitted and approved to ensure timely hiring for Fall 2020
08/12/2020 - GSRs, both new and rehires, must complete paperwork to ensure August paycheck is received on 09/01/2020
08/19/2020 - last day to complete hiring paperwork; however, any paperwork completed after 8/12/20 risk receiving their August paycheck on 10/01/2020.

UCPath does not allow us to accommodate late requests, so it's important to adhere to these deadlines.

Contact with any questions about the hiring process.

COVID-19 Updates


In light of the shelter in place directive, ERSO staff are working remotely. Although working remotely, we remain fully operational, including onboarding employees. You can continue to submit requests to us as you normally would.

Please continue to refer the COVID-19 campus web page for more information about remote telecommuting, administrative leave and other campus updates.

If you have any questions or concerns, please contact us. We hope you are all safe and well.

2020 Call for Faculty Summer Salary


It's time to prepare for faculty summer compensation. The dates for summer compensation 2020 are:

First Work Day: May 18, 2020 (Monday)
Last Work Day: August 18, 2020 (Tuesday)

Total earnings (including LBNL summer salary) for summer research may not exceed 1/3 of the faculty's regular nine month teaching salary (57 days max). If paid on federal funds the limit is 48 workdays days (2.5 months). NSF total should not exceed 2 months/38 workdays, per fiscal year (7/1-6/30), per sponsor policy and institutional guidelines. Refer to the policy section, 2.g(i)(a), at this link:

Just like last year, requests for payment on federal funds exceeding the limit will require that the attestation box is checked on the summer salary form and the PI sign off on the attestation.

The 2020 summer salary form and summer salary process are up on the ERSO HR website. Additionally, the Summer Salary Overview is posted.


RAs are the owner of the form and coordinate with the department if departmental funding and research funding will be used. If faculty are requesting pay on both research and departmental funding, we ask that all of the information (amount of days, COA, etc.) for both funding types are included in one form. Our HR Operations Team will be processing summer salary requests for both departmentally funded and ERSO managed research funding.

If PI will be paid on funding outside of ERSO the amount of days to be paid and department name should be listed on the form (not the chartstring) to ensure we remain in compliance with the maximum summer salary days allowed.

Summer salary requests will now be submitted to the HR Operations team via google drive instead of the HROps alias. Please carefully review the summer salary process to ensure you are submitting requests correctly.


  • Please inform faculty that they must report actual days worked each month (not a percentage of time) for summer salary
  • Closely monitor combined summer appointments (including the lab) so faculty don't exceed summer pay limits
  • There is a great NIH calculator tool available on the ERSO web: (see instructions for more information on summer salary payments on NIH funds)
  • Please notify HR Operations as soon as possible if you are informed your PI received a merit or promotion
  • Since additional compensation is paid on a monthly basis, summer salary will only be paid on the first of the month
  • Summer compensation and regular teaching salary will appear on the same check
  • The annual rate of pay will be the same for teaching salary, however, it is divided by 9 to determine the proper monthly 1/9th rate. Payment calculation guidelines can be found at the following link:


Summer Salary Effort Month HR Operations Deadline Check Date
May March 31st June 1st
June May 29th July 1st
July June 29th July 31st
August July 27th September 1st

If you have any questions in regard to summer salary appointments, please don't hesitate to email ERSO HR Operations at or contact ERSO Payroll Services for summer salary payment information at:

Effort Report Certification Period


Effort reporting is a process mandated by the federal government to verify that direct labor charges to, or cost shared on, sponsored projects are accurate, timely, and reflect the actual level of work performed. For more information on Effort Reporting, visit CGA’s website:

Deadlines are listed here:
03/01 - 03/14: ERC Review Period
03/15 - 03/31: RSO Reviewer Period
04/01 - 04/16: PI Review and Certification Period
04/17 - 04/30: Resolution of late and last minute issues
April 30, 2020: Hard deadline for final certification!

For specific questions about your effort reports, please contact your Research Administrator or Effort Report Coordinator.

Additional Resources for Novel Coronavirus


Campus preparedness efforts and resources for novel coronavirus — View Details

Register for Travel Insurance — View Details

UHS Guidance for Traveling — View Details

Sponsor Guidance — View Details

ERSO's Faculty Speaking Series on 01/22/2020


ERSO's Faculty Speaking Series launched on January 22nd with Professor Ken Goldberg, William S. Floyd Jr. Distinguished Chair in Engineering and Chief Scientist at Ambidextrous Robotics. ERSO staff enjoyed learning about Professor Goldberg's research in robotics and AI. His lecture was captivating and all in the audience were engaged. Over 50 ERSO staff attended the lecture. A huge thank you to Professor Goldberg for sharing his precious time with us!

RA Appreciation Event on 01/15/2020


Angela Brito-Baldwin, Sarah Gaugler and Derek Johnson pose with Chancellor Christ at the RA Appreciation event on 1-15-20 where they were recognized for their significant contributions as research administrators.

It was very exciting to see Angela Brito-Baldwin, Sarah Gaugler and Derek Johnson pose with Chancellor Christ at the RA Appreciation event on 1-15-20 where they were recognized for their significant contributions as research administrators. Angela was recognized as the Rookie of the Year, Sarah was recognized for the Superstar and Derek was recognized for the Big Kahuna. It was a lovely event at the Bancroft Hotel. Various senior leaders thanked the research administration community for their many contributions and impact on research at Berkeley. Our own Tom Parsons and Sanchita Pal were on the event's planning committee and their hard work was evident. Way to go Angela, Sarah and Derek, we are proud of you!

Spring Student & GSR Hiring/Onboarding Schedule


Student & GSR Hiring/Onboarding Schedule

Student and GSR Hiring sessions are held in 199M Cory as follows:

Tuesday 9am-11am
Wednesday 1pm-3pm
Thursdays 1pm-3pm

Contact with any questions about the hiring process.

ERSO 2019 Holiday Party


ERSO staff enjoyed time together at the Holiday party on December 18th. Wonderful food, festivities and cheer was had by all.

8 individuals were recognized for their exceptional customer service.

ERSO's generosity was evident by impressive amount of gifts given to donate to the Toys for Tots program.

ERSO wishes everyone a very Happy Holiday season!

Open Enrollment 2020 ends on November 26th at 5pm


UC offers a wealth of valuable benefits for faculty and staff, and Open Enrollment is your annual opportunity to review your UC benefits to make sure you have the best coverage for 2020.

Learn about benefit changes and details benefit plans for 2020 by visiting the UC Open Enrollment website. And don’t forget, you must enroll or re-enroll in the Health and/or Dependent Care Flexible Spending Accounts (FSA's) if you want to participate in 2020.

To make your Open Enrollment elections, visit the UC Open Enrollment website. The following resources are available if you have any questions during the Open Enrollment period.